FAQ
FREQUENTLY ASKED QUESTIONS
Get answers to the questions most frequently asked about the Be The Light 5K event.
DATE
The 9th annual Be The Light 5K event will be on September 23rd, 2023.
ENTRY
Registration is available on our website here or you can sign up on Active, RunSignup, EventBrite, or RaceRoster.
SCHEDULE
- Check-in: 2:00 PM to 6:45 PM
- Pre-Race Announcements: 5:00 PM to 7:00 PM
- 10K start: 7:00 PM
- 5K start: 7:05 PM
- Awards ceremony: 8:30 PM
- Event wrap-up: 9:30 PM
*Note that final start times may vary on race day.
LOCATION
West Creek Park
24247 Village Circle Drive
Valencia, CA 91354
PACKET PICK-UP
Check-in and packet pick-up will be held on race day at West Creek Park starting at 2:00 PM. Come early to get your bib and shirt, then hang out to visit all our awesome sponsors and vendor booths. Bring cash, we have sponsors selling awesome goodies.
West Creek Park
24247 Village Circle Drive
Valencia, CA 91354
TIMING CHIP
The race will be chip timed for best accuracy using a MyLaps timing system with BibTag chips that are attached to your race bib. Final results will be posted on this website after the race on the Results page.
To ensure your chip is tracked and timed correctly:
- Always keep the BibTag visible; do not remove or cover it with a jacket
- Do not excessively bend or twist the BibTag
- Do not attach beside or under a zip: metal has a negative impact on the BibTag chip
- Do not wear on your back or side, or around your arm or leg
- Do not cover the BibTag with your hand or arm when crossing the finish line: runners often do this when checking their watch when crossing the line
- Always remember that the mat must 'see' the number when you cross the finish line
- Do not separate the BibTag from the start number
SAFETY GUIDELINES
In response to the global pandemic, New Global Adventures has developed a company-wide COVID-19 safety policy for our races. Safety is paramount, and we will only host our races if we believe they can take place with a reasonable level of safety for everyone involved.
CHECKLIST
The theme is "Be the Light," so at a minimum have a headlamp or compact flashlight to light up the trail, but don't stop there, get creative and have fun to shine your light.
We suspect that in late September it will still be fairly warm at sundown. However, if in doubt check the weather forecast and bring a light jacket.
Recommended Items
- Signed waiver with ID
- Running shoes
- Headlamp or flashlight
- Glo lights or decoration (optional)
- Garmin/GPS tracking (optional)
- Camera (optional)
- Mind of a champion!
WAIVER
In order to receive your race bib and participate, you need to have a signed event waiver and show your ID. Download and print the waiver ahead of time and bring it with you to help expedite your check-in.
PARKING
Parking is limited and on a first come, first serve basis. There are several areas to park including Rio Norte Junior High School, West Creek Park, and the neighborhood roads around the park.
Carpool
As parking space is limited we highly recommend to buddy up and carpool to the race to help ensure there is enough parking.
Parking Tips
- Pay attention to event parking monitors
- Do not block any driveways, cars will be towed
- Lock your car and do not leave any valuables visible
RESULTS & AWARDS
The event will be chip timed for the most accurate results. The final results will be posted online after the event.
5K Run/Walk
- Trophies for 1st, 2nd, and 3rd will be awarded to the overall top finishers.
- All runners and walkers will receive a finisher's medal at the finish line.
- All runners and walkers will receive an official finisher certificate via email after the race.
- Top finishers by sex/age group will be recognized in the final results and finisher certificates will be emailed out after the race.
10K Run
- Trophies for 1st, 2nd, and 3rd will be awarded to the overall top finishers.
- All runners will receive a finisher's medal at the finish line.
- All runners will receive an official finisher certificate via email after the race.
- Top finishers by sex/age group will be recognized in the final results and finisher certificates will be emailed out after the race.
Teams
- UPDATE: Cross-country team ranking returns!
- Teams of 5 or more will be ranked based on the fastest times of the top 5 runners in the team.
- Trophies for 1st, 2nd, and 3rd will be awarded to the top 3 teams with the fastest average time.
BAG CHECK
There will be a bag check available at the start/finish line so you can quickly access your bag after finishing the event. The event is not responsible for lost or stolen items.
BATHROOMS
There are bathrooms in the park by the race festival. There are no toilets on the course.
STROLLERS & WHEELCHAIRS
The course is paved and is accessible to wheelchairs and strollers. Unauthorized bicycles, skateboards, scooters, roller blades, or motorized vehicles are not permitted on the race course due to safety concerns.
LODGING
Traveling from out of town? Santa Clarita offers several lodging options. The Holiday Inn Express & Suites in Santa Clarita is providing special event group discounts when you register online.
MORE LODGING OPTIONS
VIRTUAL
The virtual entry option is for runners who are physically unable to make it to a race but still wish be a part of and support the event. This includes persons who live far from event location and those with schedules that simply will not allow them to be present on the day of the event.
Participants choose one of the distances, 10K or 5K. They complete the distance where ever they are, on a favorite trail, at the park, on a track, even on a treadmill. Simply do the distance, track the time with a Garmin or app and send a photo with the final time to us via email. Virtual participants receive a medal, shirt, and materials via mail after the event. This can be done alone or with a group.
Running remotely will never be as good as running in person at the actual event, but for those with no other options, it offers a way to stay connected to their community to help them commit to and celebrate their achievements.
If a virtual runner is able to make it to the race they can request to upgrade their virtual entry to a regular participant entry or vice versa.
*Note: Virtual Runners do not qualify for prizes or placement trophy.
CANCELLATIONS
Unfortunately, due to the advanced planning and logistics entry fees are NON-REFUNDABLE. As per the terms agreed upon registering, once we receive and accept your entry, you will not receive a refund if you cannot participate. Sorry, no exceptions.
You do have the following options available:
- Change your entry to Virtual and receive your medal & swag in the mail.
- Defer your entry to the following year ($25 processing fee).
- Transfer your entry to another runner ($25 processing fee).
- Forego your entry and receive a 50% credit towards any of our other races in California within the next year.
Requests MUST be submitted before the race date. Requests on or after the race date will not be honored. Entries that have been deferred once can not be deferred a second time.
You may not give or sell your number to anyone else without submitting an official transfer request.
Please submit your request from the contact page.
Virtual Option
If you are not able to attend in person, we recommend changing your entry to a Virtual entry and complete the distance remotely. You can run or walk your chosen distance from anywhere you are, even on a treadmill. Simply track your time and send us a photo showing the final time and distance completed so we can include you in the virtual results.
Submit a change request from the contact page.
Event Cancellation
Unless there is severe weather on the days before and on the race day, the Be The Light event will be held whether it’s sunny, raining or anything in between. The weather only adds to the adventure to make for a memorable experience!
Yet, there are still potential risks that are beyond our control that could cause a race to be canceled. We hope that will never happen, however, we do have an event cancellation policy.
GOT QUESTIONS?
Can't find the answer to your question? Please contact us with your questions and we will get back to you as soon as we can. Check this page in the future as we will add more questions and answers as we get closer to finalizing the details for the Be The Light 5K event.
SAVE THE DATE
Mark your calendars for Saturday, September 23, 2023.
FACEBOOK EVENT
Join us along with your fellow Be The Light 5K participants and volunteers on the 2023 Be The Light Facebook event for regular event updates.
Permits & Insurance
Be The Light 5K is an insured and permitted event. Thank you to the City of Santa Clarita for their support for permits, to the Rio Norte Junior High School, and local property owners for their support, and to Star Financial via Road Runners Club of America for event insurance coverage.
Please note that race information here represents what is planned for the Be The Light 5K. Locations, course variations, and changes may apply depending on conditions, availability, and improvements. We strive to make the best experience possible. Thank you for your understanding.
SPONSORS & PARTNERS
Welcome 2023 sponsors adding to the awesome experience for you. Learn more about how to grow your business as a race sponsor today.
